14 Welcome Email Examples That Build Trust With Subscribers

Are your subscribers getting the right message with your welcome emails? The first email you send is crucial in building your relationship with your audience, so it’s important to get it right. In this article, we’ve pulled together some welcome email examples for you to learn from.

With these examples of welcome emails, you’ll be able to tweak your own welcome and onboarding strategies to give new email list subscribers a better experience.

You’ll also learn some useful welcome email best practices to guide your own welcome email strategy.

Welcome Email Stats

Before we dive in, let’s take a look at a few stats that tell us exactly why it’s so important to get your welcome email right.

Did you know that welcome emails have the highest open rate of any emails you send to subscribers? The open rate for welcome emails is a staggering 60%, according to Chief Marketer.

Welcome emails are usually short: 65% of welcome emails range from 50-150 words in length.

But a low word count doesn’t make them any less effective. Emails sent as part of the user onboarding process can help to boost app retention by 71%. That’s pretty impressive for a short email, isn’t it?

So, how do different companies welcome new users? Let’s take a look at 14 examples that work.

Welcome Email Examples

1. Google Adwords

Google AdWords sends a couple of welcome emails, which seems to be overkill if you ask us, but they do serve two different purposes.

adwords welcome email example

What we liked:

  • It’s short, making it easy for people to read it quickly.
  • It gives the recipients some steps to follow.
  • It includes helpful resources.
  • There’s a call to action (CTA).

What we didn’t:

  • The subject line is bland.
  • There’s no personalization, although Google almost certainly knows the recipient’s name.
  • It’s too plain, looking like a wall of text at first glance.
  • The no-reply email address means there’s no way for people to respond to the email.

adwords welcome email

The second email from Adwords is a contrast. We liked everything about it, including:

  • The subject line draws recipients in with a reference to a task they’ll all want to complete.
  • The email is branded, inspiring trust.
  • There’s a single CTA, repeated three times, to sign in and complete the account setup.
  • It’s more visually appealing.

2. Ancestry

The color scheme leaves no doubt about who this Ancestry email is from.

ancestry welcome email example

What we liked:

  • The email includes a clear list of steps to follow to get started with its services.
  • The design also highlights the first step in a shaded box.
  • There’s a clear CTA early in the email.
  • It’s branded.

welcome email examples - ancestry

What we didn’t:

  • The inclusion of a second, different CTA in the box below could be confusing and could make recipients decide to do nothing.
  • Repeating the signup information twice is unnecessary.
  • There’s no clear unsubscribe link, which opens them up to spam complaints.

3. Asana

The design of this Asana welcome email splits it into panels, with each showing an icon and short description of an Asana function.

asana welcome email

What we liked:

  • It looks like Asana, which is great for brand recognition and trust.
  • The three-panel design works.
  • There are links you can follow to complete different tasks in the app.
  • The email would work even without the images.
  • There’s a clear link to where subscribers can manage email preferences.

welcome email examples - asana

What we didn’t:

  • We’re probably being picky here, but the CTA could have been nearer to top of the email.

4. Carbonite

With the company’s logo right at the top of this welcome email, there’s no mistaking who it comes from.

carbonite welcome email

What we liked:

  • The email is branded.
  • It answers two common questions people have about using Carbonite for backup. That’s pretty useful and will likely cut down on the number of support requests from new users.
  • It includes social media links, which are a big trust factor.
  • The icons help make the content easier to understand.

carbonite welcome email example
What we didn’t:

  • The email is far too long.
  • There is no CTA till you reach near the end of the email, which many people may not do.
  • There’s no clear unsubscribe link, though there is a link where you can manage email communication preferences.

5. Envira Gallery

Let’s see how this welcome email from Envira Gallery stacks up.

envira welcome email

What we liked:

  • Personalization: the email addresses the recipient by name.
  • The product logo is included for brand recognition.
  • The copy has a friendly tone.
  • There’s a visible unsubscribe link.
  • It comes from a real person.

envira welcome email example
We couldn’t find anything to dislike in this email. The social links are clearly visible, and there’s a callout box showing how people subscribed and why they should remain on the list. That’s why we think the Envira welcome email is an example of good practice.

6. GSuite

You get this email after you activate a GSuite account, and you’d hardly know this came from the same company as the AdWords email above.

welcome email examples - gsuite

What we liked:

  • The email has a clean, uncluttered design, in keeping with Google’s branding.
  • There are short descriptions of four things you can do with GSuite, along with helpful links.
  • The combination of text and icons makes it visually appealing, and they still work even if people have images turned off.

What we didn’t:

  • The “no-reply” email address feels impersonal.

There’s no unsubscribe link, but then, who’s likely to want to unsubscribe from their GSuite account?

7. LawTrades

This welcome email from LawTrades came after signing up for a deal via a third-party deals provider.

lawtrades welcome email

What we liked:

  • The subject line tells you what you’ve signed up for.
  • The email is branded.
  • There’s a link to the company so you can check them out. This inspires trust.
  • The clean, three-panel design makes the email easy to read, and the text is short.
  • Social media links and address info are included.
  • There’s a clear unsubscribe link.

lawtrades welcome email examples

What we didn’t:

  • There are two different CTAs at the top of the email, and the second one is arguably more useful to new readers, so should be first.
  • The early attempt to get people to book a strategy session feels rushed.
  • Although there’s an image of the sender, he doesn’t sign the email.

8. NDash

NDash takes a two-in-one approach, combining welcome and onboarding functions.

ndash welcome email example

What we liked:

  • One email does it all; helping people get started rather than sending two separate emails is a good approach.
  • Social media links are there to build trust.
  • There are multiple actions you can take next (which is also a problem, as you’ll soon see).
  • The one-column template works for any device.
  • It includes the logo and social links.
  • It’s signed by a real person.

What we didn’t:

  • There are too many actions to take from the email.
  • The no-reply email address feels impersonal.
  • There’s no unsubscribe link.

9. PostPlanner

PostPlanner takes a kitchen sink approach with this email – they have thrown everything in. It just goes on:

postplanner welcome email

and on:

welcome emails postplanner

and on:

welcome email examples - postplanner

What we liked:

  • It’s branded.
  • It comes from a real person.
  • The CTA is near the start.
  • There are social media links.
  • There’s a clear unsubscribe link.

What we didn’t:

  • In our opinion, this email is way too long. With images not displayed, it’s a little more reasonable, but many email clients now display them by default.

PostPlanner’s email is a complete walkthrough, and we wonder if this is the best way to do it. No doubt, they’ve tested and this is what converts well for them, but to us, it’s a bit too much.

10. Powr

This email comes from WordPress plugin maker Powr.

powr welcome email

What we liked:

  • Links to some key areas are in the email header.
  • The icons are eye-catching.
  • Social media links are included.
  • There’s a clear unsubscribe link.

welcome email examples - powr

What we didn’t:

  • See that broken image icon? That probably means they were running a promotion at the time that has now ended. Anyone revisiting the email later won’t see a thing – and that’s not good.
  • There are too many things to do and CTAs.
  • It doesn’t come from a real person.

11. Quuu

Quuu’s welcome email is a bit unusual. That’s because it comes via the Intercom communication system.

quuu welcome email

What we liked:

  • This email is short, simple and easy to read.
  • It comes from a real person, with a photo and email address.
  • It’s a little bit funny – see the “ThankQuuu” signoff
  • It’s conversational in tone.

What we didn’t:

  • If we’re being picky, we could point to multiple CTAs.
  • You could say there are too many emojis, but that could be part of the brand’s personality.
  • There’s no unsubscribe link; you get that in later emails.

12. Smarter Artist

Can you have too much of a good thing? We think you can, as this welcome email from Sean Platt’s and Johnny Truant’s Smarter Artist shows.

smarter artist welcome email

What we liked:

  • It’s from a real person.
  • It’s got lots of personality and humor.
  • There’s tons of social proof in the form of links to successful products.
  • There are freebies.
  • There’s a clear unsubscribe link.

welcome email examples - smarter artist

What we didn’t:

  • It is way too long, though at least it’s not boring.
  • The freebies people signed up for are near the end. People usually want the incentive immediately.
  • There are too many links.
  • It’s a wall of text.

13. TNW Deals

When you sign up for a deals email, you’ve got to expect people to try to sell to you, but does this email from TNW Deals go too far?

tnw deals welcome email

What we liked:

  • The initial message is short and sweet.
  • They deliver what people are asking for: deals, and lots of them.
  • There are lots of images, which make it visually appealing.
  • There are social media links.

welcome email examples - tnw

What we didn’t:

  • This is another very long email.
  • It’s busy; there’s too much going on.
  • There’s no unsubscribe link.

14. WiseStamp

This WiseStamp welcome email arrived after an upgrade to its pro service:

wisestamp welcome email

What we liked:

  • The headline is appealing, showcasing the value right upfront.
  • There’s a single CTA, repeated twice.
  • There’s an image showing what your page could look like.
  • The unsubscribe link is clear.
  • Social media icons are included.
  • It’s short.

welcome email examples

What we didn’t:

  • There was only one thing to dislike here. The email came from the team and not a person.

Welcome Email Strategy Mistakes to Avoid

In these welcome email examples, we’ve seen some of the key mistakes that might send your subscribers straight for the unsubscribe button, if they can find it. Things that confuse people include:

  • Sending more than one welcome email, like Adwords.
  • Sending ridiculously long emails, like PostPlanner.
  • Not being clear who’s sending the email.
  • Including multiple CTAs.
  • Poor design.
  • Failing to include trust factors like social media links.
  • Being overwhelming.

Other good practice tips for welcome emails include:

  • Don’t make them all about you; think about what the new subscriber needs.
  • Though we didn’t see it in this roundup, some welcome emails include passwords in plain text. This seems to be an unnecessary security risk.

By using the welcome email examples above, you can start to think about what kind of emails you want to send to your subscribers. After that, see our guide to email marketing for more help with your email marketing strategy.  And don’t forget to follow us on Twitter and Facebook for more guides like this.

Sharon Hurley Hall has been a professional writer for more than 25 years, and is certified in content marketing and email marketing. Her career has included stints as a journalist, blogger, university lecturer, and ghost writer.


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  2. So is it good or bad to have multiple CTAs? Sometimes you say it is unnecessary and other times it is applauded.

    1. Nathan Thompson
      Nathan Thompson April 17, 2020 at 7:46 am

      Hey Jacob, thanks for asking! As a good rule of thumb, your emails should have 1 clear call to action. That way you can focus your email content on promoting that CTA. There are exceptions to every rule, and you may have multiple calls to action if you’re linking your email to different content on your site. But for sales, 1 CTA is a good rule to fall back on. Thanks for reading and hope you enjoy these posts 🙂

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