19 Quick and Dirty Tricks for Writing Better Emails

Last updated on


Quick And Dirty Tricks for Writing Better Emails

Are you looking for a quick way to improve your email marketing campaigns? Writing killer emails can be easy, once you know the tricks that smart marketers use. Here are 19 quick and dirty tricks that you can use to crush it with your next email campaign.

1. Keep Your Design Minimal

The more simple and minimal your design, the more likely it will display correctly on all devices.

OptinMonster uses the most minimal branding necessary–just one header image–and the body of the email is all one column.

OptinMonster Emails

2. Emphasize the Big Benefit

Why should someone open your email? Explain what’s in it for them from the get-go by emphasizing the big benefit in the subject line and the first few lines of your email.

Jenn Scalia’s campaign about guest blogging makes the benefit perfectly clear from the subject line: “How to create automatic authority in your niche”. She then goes on to address her reader’s problems, and immediately explains how guest blogging can solve those problems.

Jenn Scalia Benefit Email

3. Create Exclusivity

Give your subscribers access to something that no one else gets access to. This will give them the feeling that they are a part of an exclusive “club”, and they will be more excited to receive your emails.

Groove gives their subscribers early access to blog posts, one hour before they go live on their homepage.

Groove Early Access Email

4. Know When to Use “I” vs. “You”

Use “I” when telling personal stories or anecdotes. (Russell Brunson calls these emails “Daily Seinfeld Emails”.)

David Siteman Garland occasionally sends small updates on his personal life, to tighten that bond between himself and his readers.

David Garland Personal Email

Otherwise, it’s usually best to use the word “you”. This helps keep the focus on the reader, and what’s in it for them.

5. Use Words an 11-Year-Old Can Understand

Don’t make your readers think, or trip over your words. The easier your email is to read, the better! So use simple words, and shorter sentences.

To make your email easier to understand, simply copy and paste it into a free online tool like Simplish.


6. Break Up Long Paragraphs

Long paragraphs are difficult for the eye to scan, and they can look overwhelming. Keeping your paragraphs super short keeps the reader moving through the content of your email.

So instead of this…

“You are presented with two articles: one has longer paragraphs, the other has shorter paragraphs. Which one will you choose? If you’re the average type of guy or gal, you will surely go for the one with shorter paragraphs. This is the main reason that most newspapers use shorter paragraphs: there is a higher chance that readers will finish article, from first to last paragraph.” –Pauline Cabrera

Break up your paragraphs, like this…

“You are presented with two articles: one has longer paragraphs, the other has shorter paragraphs. Which one will you choose?

If you’re the average type of guy or gal, you will surely go for the one with shorter paragraphs.

This is the main reason that most newspapers use shorter paragraphs: there is a higher chance that readers will finish article, from first to last paragraph.”

7. Speed-Write Your First Draft

When you write faster, you let your ideas flow naturally, and you end up sounding more natural too.

Just go ahead and put down whatever comes off the top of your head– you can always edit later.

8. Be as Brief as Possible

Writing better emails is similar to an elevator pitch: it’s important to keep your message as concise as possible. Avoid cluttering your emails with anything that is not necessary to accomplish your goal.

For example, when Jon Morrow wants you to click on a link in his email, he only says enough to pique your interest, and then promptly signs off.

Jon Morrow Brief Email

9. Add Personality

Infuse your emails with personality, and they will be much more entertaining to read than bland, corporate speak. You can do that simply by using more descriptive or emotion-driven words.

Another way to add personality is with humor, or by using a more creative form of content in your email, like including a video. FunnyBizz used both humor and video in this follow-up email:

10. Include One Call to Action

Emails with too many calls-to-action can often be overwhelming, and cause the reader to procrastinate making a decision on any one of your calls-to-action.

So instead of asking subscribers to read your blog post, check out your new product, and like your Facebook page all in one email, send out a separate email for each call-to-action.

11. Train Subscribers to Click

If you want your subscribers to buy your products, they will have to eventually click on a link inside one of your emails to a sales page or a checkout page. Why not start getting them used to clicking links now?

The best way to train subscribers to click is by offering incredible value with each and every link you give them. Make it really worth their while to click, and over time they will learn to expect good things on the other end of your links.

Kimra Luna almost always offers a free webinar or a cool download with each of her emails (and she never emails unless it’s something really important).

Kimra Luna Epic Email

12. Ask For Feedback

Get your subscribers to engage with your emails by asking for their feedback. This kills two birds with one stone: it lets them know that their opinion matters to you, and it gives you great information about how to improve their experience with your brand.

ConvertKit sometimes asks for feedback from their subscribers, and it only takes the subscriber 60 seconds to respond.

ConvertKit Feedback Email

13. Make it Personal

A simple way to write better emails is by including something personal that most companies normally won’t.

For example, Chuck Blake of Email Insights asks his new subscribers to connect with him on LinkedIn.

Email Insights Linkedin Email

14. Simplify Your Formatting

Too much bold, italic, underlined, and colored text all in one email is hard on the eyes.

Keep it simple: avoid ALL CAPS, and instead use italics for emphasis. Only use bold sparingly if you really need to call something out. (You don’t need to call out hyperlinks in bold because they are already blue and underlined by default.)

Exclamation points should also be used sparingly: they are ok to use once, maybe twice, but much more than that and they will lose their power.

15. Read Your Message Aloud

Always take a moment to read your email aloud before you send it. Reading your message aloud will make any mistakes, awkward phrasings, or intonation problems jump out at you, giving you a chance to correct them before you hit send.

As a general rule: if you stumble over a sentence, your readers will too.

16. Keep a Swipe File

Start reading other people’s emails with a more analytical eye. Ask yourself, was this message useful or a waste of my time? Was it clear or confusing? Was I excited to open it? Do I want to remain subscribed, or am I hovering over the unsubscribe button?

Save the emails you like in a “swipe file”. If you use Gmail, all you have to do is create a new label to organize the emails you want to come back to for inspiration. You can even create categories for your labels.

Gmail Labels

17. Send in the Subscriber’s Time Zone

Do you know the best time of day for your subscribers to receive your emails?

Make sure your email marketing campaigns are going out at appropriate times according to your subscribers time zones, rather than sending them all out at once. Unless all of your subscribers are from the same time zone, of course.

18. Pull in Personalized Data

The biggest problem with mass emails is making them feel personal and highly relevant to each individual subscriber. Pulling in personalized data is the solution to this problem.

Treehouse uses personalized data in a number of different ways. For instance, they personalize the sender name (“Treehouse loves [Recipient Name]”). They also pull in data on what courses the recipient has been taking, and how long it’s been since they last visited to complete a lesson.

Treehouse Personalized Email

19. Thank Your Subscribers

The most important thing you can do to write better emails is to make your subscribers feel appreciated. Sometimes we are so wrapped up in discovering the best tactics that we forget the simplest way to do that: say “thank you”.

Nathan Barry thanks his subscribers for responding to a survey. This not only makes them feel appreciated, but it also reminds them that they interacted with his brand, and how they responded to the survey.

Nathan Barry Thank You Email

We hope this article gave you some quick and easy-to-implement ideas for improving your email marketing campaigns. If you enjoyed this post, you may also enjoy 10 Easy Ways to Improve Your Email Open Rate.

Which is your favorite quick and dirty trick for writing better emails? Let us know in the comments!

Disclosure: Our content is reader-supported. This means if you click on some of our links, then we may earn a commission. We only recommend products that we believe will add value to our readers.

Add a Comment

We're glad you have chosen to leave a comment. Please keep in mind that all comments are moderated according to our privacy policy, and all links are nofollow. Do NOT use keywords in the name field. Let's have a personal and meaningful conversation.

2 responses to “19 Quick and Dirty Tricks for Writing Better Emails”

  1. Patricia del-Valle Avatar
    1. Mary Fernandez

Popular Posts

Connect with us:

Start Getting More
Leads & Sales Today
with OptinMonster!

Popups work, and you can get started for a few bucks a month. What are you waiting for?

Create and launch smart capture forms
today in minutes. What are you waiting for?

In only 7 months, we added more than 95,654 names to our email list using OptinMonster’s Exit Intent™ technology. We strongly recommend it!

Michael Stelzner - Best Lead Generation Tool

Michael Stelzner

Founder Social Media Examiner

I hate popups, so I was hesitant to try one on my site. But the results from OptinMonster exit-intent popup speak for themselves. I doubled my subscription rate immediately without annoying my users. I haven’t had a single complaint. My only regret is that I didn’t start using OptinMonster sooner. I can only imagine how many subscribers I could have added to my email list! If you have a blog, then I highly recommend you start using OptinMonster. I’ve researched them all, and it’s the best in market.

Michael Hyatt - WordPress Lead Generation

Michael Hyatt

New York Times Bestselling Author Platform: Get Noticed in a Noisy World

Exit-intent popups have doubled my email opt-in rate. When done right, you can see an instant 12% lift on driving sales. I highly recommend that you use OptinMonster for growing your email list and sales.

Neil Patel - WordPress Popup Plugin

Neil Patel

Founder QuickSprout